APPLICATIONS WILL NOT BE ACCEPTED WITHOUT A COMPLETED PAYMENT FORM
Fees are payable in FULL at the time of submitting either a Site-Specific Assessment Application or Amendment for Research Governance Review, or an Ethics Application for review by the Low-Risk Ethics Panel (LREP) or a Quality Assurance or Minimal Risk Research Application for review by the Office for Research are non-refundable after the review has taken place.
Payment is per project submission and are not negotiable. Please see Fee Schedule v7, Jan 2025 for more information.If unsure, please contact the Office for Research for clarification to determine whether fees are applicable; Telephone: 03 8395 8072.
On the invoice, check the tick box indicating the type of fee you are paying and select your method of payment and provide the required payment details.
Western Health does not issue invoices for payment of fees.
A receipt of fee will be issued only upon request.
Projects will only be accepted for submission if the applicable fee is paid up front.
Payment Methods Accepted
Credit Card, Cheque, EFT and Internal Funds Transfer are the only payment options available, purchase orders are NOT accepted.
A Compliant Tax Invoice is to be provided for ALL payments.
CREDIT CARD PAYMENT
For a payment via the WH Web Banking Services
Click on the link and follow the next steps outlined below:
- Save a copy of the payment receipt/remittance advice or (take a screenshot of it) and then upload a signed copy of this GST Compliant Tax Invoice along with the remittance advice/ receipt to the application on Ethics Review Manager (ERM) before you submit it on ERM.
- Date of Payment: Select date
- Remittance Advice Details/ Receipt Number: Enter receipt number/remittance details
PLEASE NOTE: The processing of the application will be delayed, and the application may even be rejected if the remittance/receipt and a completed GST Compliant Tax invoice is not included with the initial ERM submission.
ELECTRONIC FUNDS TRANSFER (EFT) PAYMENT
Please state "ETHICS" and the [ERM ID Reference] e.g. ETHICS-ERM12345 as part of the payment /transaction description for all ethics and governance fees paid via EFT to the Payee (WH Operating). Please upload a copy of remittance details and the Compliant Tax Invoice along with your submission on Ethics Review Manager (ERM) and also send a copy to [email protected]. Payment should be made at the same time as your application submission for easier correlation of payments.
All payments that are submitted to the Office for Research must include copies of the Compliant Tax Invoice Form (right hand side download link).
PLEASE NOTE: The processing of the application will be delayed, and the application may even be rejected if the remittance/receipt and a completed GST Compliant Tax invoice is not included with the initial ERM submission.
INTERNAL FUNDS TRANSFER (IFT)
Complete the relevant section on the GST Compliant tax invoice as follows:
- Please ensure you state the full WH cost centre number and cost centre name.
- This section must be signed by the WH Cost Centre Manager
- WHEN PAYING VIA INTERNAL FUNDS TRANSFER PLEASE PAY THE AMOUNT EXCLUDING GST
- A signed copy of this GST Compliant Tax Invoice must be uploaded to the ERM Application before you submit it.
- PLEASE NOTE: If it is not included with the submission, the processing of the application will be delayed or the application may even be rejected.
PLEASE NOTE: The processing of the application will be delayed, and the application may even be rejected if the remittance/receipt and a completed GST Compliant Tax invoice is not included with the initial ERM submission.
